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Workshops and contract manufacturing

An order comes in, and the work order, materials and cost follow

Garment, woodworking, printing and machining shops: work orders from orders, materials by bill of materials, output and defects by step, cost per work order.

Output WO-0231
  • Cutting500 passed · 0 defects100
  • Sewing360 passed · 4 defects72
  • Logo printing200 passed · 9 defects40
Illustrative data

Sound familiar? Flip a card to see how SB handles it.

Workshops and contract manufacturing: the journey on SB

An order comes in and only then do you run to ask the warehouse about materials, and costing is done by gut feel.

  1. Customers order through Zalo and Messenger. Messages get lost and the workshop does not know to start.

    Zalo OA and Messenger messages land in one inbox; staff reply there, and every message is sent by a person pressing Send.

    InboxCustomers
Inbox
Zalo OASao Mai Uniforms

We need 500 polo shirts with a logo in 2 positions. Can you deliver by Nov 20?

Yes, we can. I’ll send the quote this afternoon.

Illustrative data
Step 1/8
CustomersWorkMoneyGrowthStep 1: Customers order on Zalo1Step 2: Close the order2Step 3: Issue the work order3Step 4: Enough materials4Step 5: Produce step by step5Step 6: Finished goods and cost6Step 7: Deliver, money matched automatically7Step 8: See the whole workshop8CustomersWorkMoneyGrowthStep 1: Customers order on Zalo1Step 2: Close the order2Step 3: Issue the work order3Step 4: Enough materials4Step 5: Produce step by step5Step 6: Finished goods and cost6Step 7: Deliver, money matched automatically7Step 8: See the whole workshop8

What SB changes: Workshops and contract manufacturing

Production
  • 5WO-0231 · Polo × 500From O-0577 · due Nov 20Planned
  • 3WO-0229 · Shirt × 300Due Nov 12In production
  • 8WO-0226 · Apron × 800Was due yesterdayOverdue
Illustrative data

One work order per order

A work order created from an order has the finished product, quantity, deadline and an owner; late work orders show up immediately.

Materials for WO-0231
  • Pique fabric (m)70
  • Sewing thread (spools)90
  • Buttons (bags)55
Illustrative data

Know what is short in advance

Materials needed, issued and still short for each work order; if something is short, create a purchase order straight from the shortfall.

Work order cost
WO-0231 · 496 shirts passed
  • Materials issuedVND 31,200,000
  • LaborVND 14,880,000
  • Allocated overheadVND 4,960,000
TotalVND 51,040,000
Received into stock
Illustrative data

Cost per work order

Materials issued, labor and overhead add up to the cost, and finished goods go into inventory when the work order completes.

Frequently asked questions

How does SB calculate materials from the bill of materials?

Every finished product has a bill of materials. For each work order, SB works out how much is needed, how much is issued and how much is short, and creates a purchase order from the shortfall, so you know what is missing before the machines run.

What is work order cost in SB used for?

It shows how much material, labor and overhead each work order consumed and what profit or loss it made, as a basis for quoting the next order. It is a management figure; your accounting books are still kept by your accountant.

Can I move my customer and product lists over from Excel?

Yes. You import contacts, leads and products from Excel or CSV; SB shows a preview of the result before you apply it.

How do I pay to renew SB?

Click Pay and scan the VietQR code with the exact amount; SB matches the payment and activates your plan when the money arrives. You pay on your own initiative, and SB never charges you automatically.

Try it for your workshop

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